The Great RFP Debate
There is an excellent article about new business by Noelle Weaver in Advertising Age magazine called “Agency Reviews During a Recession.” She talks about how tough it can be to find new business during difficult economic times. That’s a no brainer. But then she goes on to the unsettling changes that are happenning in the review process, specifically with RFPs.
As a new-business director, I’m not hearing crickets quite yet, but I have noticed that many of the RFPs we have received are either project-based and/or aren’t quite as solid of an opportunity that we’d like to think it is.
Consider two increasingly common questions found on RFPs:
Question #12: Tell us what a creative program/campaign might look like.
Question #13: Please tell us what a program such as the one you outlined above might cost.It’s becoming a trend.
At that point, I thought Noelle must have our offices bugged. Or if she was reading my mind. We have had some interesting RFPs come our way lately. Some of them were so “interesting” that we had to pass on participating. There was a review for a new product launch a month or so ago that our agency was uniquely qualified to handle. We would have gone into it feeling like we were the front-runner for winning the account. The account was large enough to get us all excited. Then we read the RFP. They wanted a full spec creative campaign presented in their headquarters, 1000 miles away. And they wanted it in a week. We’re a small shop. We couldn’t possibly get that done. So we had to pass.
In a perfect world, all new business would grow organically out of relationships made through networking. A new client would go through our capabilities and get to know us and then decide to engage our services. Also, in a perfect world we would all ride on unicorns and it would rain candy. So, we have to deal with the RFP process. It is a process that is inherently flawed. And we learn more and more questions to ask up front every time we go through one. For instance, we put a whole lot of time into a response, only to not make the first cut. We found out later that there were 26 agencies invited to respond. Now, we ask how many are involved up front.
I could go on and on about the RFP process. But I won’t. I will say this, if you are looking to hire an agency and you are going with the RFP route, there is some responsibility on your end. You need to do some due diligence up front. Investigate potential agencies and narrow down your choices. Don’t ask for spec creative to be conjured up in an information vacuum. Don’t ask for responses from agencies you have little interest in working with as “a favor.” Remember, it’s a Request for Proposal. Make your requests reasonable.
Or, better yet, just hire us.
Tuesday, August 19th, 2008










